Compliance Partner (Roche Pharmaceuticals)

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The Position

Roche Pharmaceuticals

Responsibilities and Accountabilities:

Compliance & Legal:

• Build a thorough business understanding and maintain high-level responsibilities of all aspects of Compliance & Legal risks including but not limited to: Risk Management and Business Continuity, Roche Group Code of Conduct, Supplier Code of Conduct, Roche Behavior in Business, DIA Symphony, Roche guidelines on Safety, Health & Environment (SHE), Quality and Regulatory, Business Continuity Management, Data Privacy, Cyber Security, Distributor Management, Interactions with HCPs & HCOs, Grants, Sponsorship and Donation, Contract Management, and other Paralegal responsibilities etc.

• Develop an internal and external compliance & legal network and closely monitor trends and changes of all relevant global, regional and local legal, industry and regulatory requirements and standards

• Ensure compliance in all aspects in line with global guidelines as well as local laws and regulations through adequate procedures and process controls.

• Act as a business partner to all Functions to support their projects/activities from a Compliance & Legal perspective.

• Provide guidance to Business Functions and answer their questions regarding the defined compliance standards.

• Take a key role in promoting the high standards of integrity and actively foster a mindset/culture of compliance to both within the organization and within key external business partners (e.g. Distributors, Suppliers, and Customers etc) by leading and driving local implementation of initiatives and training programs cascaded by Global/Regional Compliance to continuously develop, deliver and maintain communication to improve local organization’s compliance awareness and knowledge.

• Develop local training materials and provide compliance training to all functions.

• Ensures that all employees and external business partners are trained appropriately and training records are maintained.

• Maintains oversight of the implementation and maintenance of training programs and compliance initiatives and monitoring programs covering people, processes and platforms, and provides regular updates to the Local Compliance Committee and Management while providing guidance and advisory on compliance & legal risk matters to the organization.

• Lead local investigations and ensure adequate handling and documentation of non-compliance (e.g. BEIR reporting) and support the People & Culture team to manage and deal with labor issues related to business ethics, conflict interest and integrity.

• Advise all functions in legal matters and liaise with external legal firms and Regional Legal team where needed to minimize the legal risk exposure. In particular, handle all legal matters such as agreements with third parties and ensure that official and contractual documents are in line with relevant laws and regulations.

Monitoring, Audit, and Risk Management:

• Operate as an independent function to give assurance to senior management that business activities are executed within an adequate control framework and under consideration of the associated risks.

• Ensure adequate procedures to timely identify gaps within local policies, processes, procedures and systems and drive initiatives to close these gaps.

• Ensure adequate business process controls and risk management.

• Timely follow up and updates on monitoring findings and remedial plan & actions.

• Drive actions to close gaps in local policies and procedures.

• Take ownership of internal/local policies, procedures, SOPs and compliance (e.g. HCP/HCO etc) database to ensure compliance with global/regional/local standards/guidelines/laws and regulations and adequate controls are in place.

• Be the lead for audits (including but not limited to Group Corporate Audit, External Business Partner due diligence and audit, internal audits, etc), as well as periodic (at least once a year) comprehensive compliance & legal risk assessment on all business activities so as to identify potential areas/gaps of compliance vulnerability and risk.

• Define a Compliance & Risk Monitoring Program and ensure key corrective action plans are established, followed up, monitored and tracked with effective and efficient processes and tools, in line with global/regional mandates for these identified areas/gaps to mitigate future risks and ensure adequacy for timely implementation.

• Additionally perform ad-hoc audits where deemed necessary during the year and continuously monitor the effectiveness of internal controls.

Other ad-hoc compliance and legal tasks required by Line Management, including but not limited to:

• Leading functional teams or (parts of) projects with moderate resource requirements, risk, and/or complexity to solve complex problems; using sophisticated analytical thoughts to exercise judgment and identify innovative solutions and to bring about impact to the organization

• Examples of Projects may include Compliance Transformation for Agile organization, establishing Compliance ownership culture, driving implementation of Personal Data Privacy (PDPA) Policy and Processes, collaborate with Digital Engagement team and Squads to initiate and implement Digital tools and channels e.g. HCP Portal, Website, Line OA, Patient and HCP Platform, Collaborate with Foundation Medicine team to build up personalization healthcare environment via NGS, co-create projects with Squads/CoEs and partner with diverse stakeholders for patient outcomes etc.

Qualifications/Education:

•     Bachelor’s degree with at least 4 years of relevant experience and foundation in a Legal, Compliance, Audit or Risk Management related function in reputational law firm orPharmaceutical industry. 

Skills & Competencies:

• Able to influence your own development, pursue your interests across functions and geographies, and understand that a job title is not the final definition of who you are, but a starting point.

• Confident, self-motivated and resourceful individual capable of seeing the bigger picture without losing sight of the details.

• Purpose driven and pragmatic, and able to possess high ethical standards with the ability to work under pressure, resolve conflicts and adapt to change.

• Possess strong team orientation and passion to work with people across different cultures had demonstrated the ability to develop and maintain a network across multiple levels within the organization and to influence stakeholders and drive changes effectively without direct authority.

• Excellent communication skills (Fluency in written and spoken English & Traditional Mandarin) and have the ability to convey messages clearly and with the intended impact.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.